There are quite a few tips you can use to be more productive at work. I’m sure you know what you should be doing, but it may become difficult when you are completing work and juggling multiple tasks.
Being productive at work is one of the goals that everyone wants to achieve. We all want to be better employees and bring higher levels of efficiency to our jobs. However, there are many of us who end up failing at this and are left questioning how we can be more productive at work. In order to achieve this goal, you need to know how you can streamline your daily tasks at work by being more productive.
Are you spending your time productively when at work? Do you feel like you’re only managing to work every other day and not producing as much as you should? If so, this may be because without the right productivity tips in place, you are less likely to be able to work productively. Learning how to be more productive at work can help you get more out of the time that is spent.
No matter how much you work, there always seems to be so much more to do. Be it supporting an important project or dealing with an unending pile of emails, being productive can seem like a constant fight between what’s urgent and what’s important. Being productive at work isn’t just about completing tasks and projects, it also means working smarter and more efficiently, making the most of your time at the office, and improving your general well-being throughout the day.
These quick tips will definitely help you to be productive at your workplace
- Arrive Early
- Eat a Healthy Breakfast
- Take Frequent Breaks
- Set SMART Goals
- Make a to-do list.
- Prioritize your to-do list.
- Answer emails during slack time.
- Don’t be afraid to ask for help.
- Invest in the Right Equipment
- Manage Time Wisely
- Organize Your Desk
- Avoid Multitasking
- Be a Working Bee
- Find the Motivation
- Stay Away From Social Media at Work
- Be aware of your personal needs and limitations.
- Find a ritual that works for you to review your tasks, objectives, and priorities.
- Focus on the task at hand and eliminate all unnecessary distractions.
- Limit how often you check email or text messages.
- Have a set schedule for when to check your email; then stick to it.
- Schedule breaks into your day.
- Allow yourself to be interrupted occasionally.
- Get into the habit of saying no when appropriate.
- Following these tips will help you be more productive at work without adding more stress to your life.
Workers are always looking for ways to be more productive at work. Whether you’re an entrepreneur or a hard-working employee, there are some simple steps you can take to increase your productivity.
- Reasons Why You Should Use a Daily Planner
- Any.do Review – Planner, Reminders & Tasks
- Serene Review – daily planner for Productivity
- Best Way to Use a Daily Planner
Being productive at work requires a lot of focus and discipline. Some of the best tips to be more productive at work include:
1. Know what you’re trying to achieve.
When you know what you want to accomplish, it’s easier to focus on specific tasks that will help you get there. Whether it’s a big project or just finishing up one small task, knowing what you need to do next can help you stay focused and get things done faster.
2. Set deadlines for yourself.
Setting deadlines helps you stay on track with your work because it gives you an incentive to finish things quickly so that you can reach those goals before time runs out! This will also help prevent procrastination because if you know that something needs to get done by a certain time, then that should motivate you enough not to put it off until later in the day or week (or month).
3. Don’t overbook yourself with meetings and appointments during the day if possible.
Meetings are great when they are necessary, but having too many meetings can take away from your productivity because they require time away from actual work duties, which means less time spent doing things like reading emails or answering phone calls from clients.
4. Set goals for the day.
If you don’t know what you want to accomplish, it’s hard to get anything done. Whether it’s a project, a process or even just getting through paperwork, goals give you something to focus on and keep moving forward.
5. Start early.
Many people think that if they start work late in the morning, they’ll have more time to get everything done before lunchtime. But this isn’t true; as the day goes on, everyone gets busier and less productive as they run out of time and energy. So start early in the day and get a head start on whatever needs completing.
6. Take breaks throughout the day if needed.
You don’t need to sit at your desk all day without any breaks — in fact, doing so will make it harder for you to focus when you do return to work again! Take regular breaks where possible, even if it’s just for five minutes or so, so that when you’re ready to go back into your work again, it won’t feel like starting from scratch all over again!
7. Make your own schedule.
If you’ve been given set hours, try to break free from them. For example, if you start at 9:00am every day (and most people do), then come in at 8:30am instead and leave an hour early each day. This way you’ll accomplish something extra in half the time it would take otherwise, which is better than nothing at all!
8. Don’t multitask.
Multitasking actually makes us less capable at doing multiple things because we’re not fully focused on any one thing while we’re doing it. So don’t try to talk on the phone while writing an email or checking Facebook; instead give each task your full attention until it’s complete.
9. Start each day right
Get up early, get some exercise and eat breakfast. This will help you start the day off right and give you a boost of energy. If you have trouble getting up early, set an alarm to go off 15-30 minutes earlier than usual so that it becomes routine.
10. Set priorities
Make a list of what needs to be done in order of importance and then work on items from highest priority first. Save less important tasks for later in the day when you have more energy or when doing them will give you more satisfaction or enjoyment (e.g., working on that report that needs updating will feel good when you’re finished). Make sure you leave enough time at the end of each day to review what went well and what didn’t so that you can improve tomorrow’s efficiency by learning from today’s mistakes.
11. Break down large projects into smaller tasks.
This helps you stay focused on one task at a time and gives you a sense of accomplishment as each task is completed. It also helps when looking at all the tasks together so that you see how much progress has been made overall since starting the project. For example, if you have 10 small tasks for a project instead of one big task, it’s easier to see where there is room for improvement when some of the small tasks keep slipping through the cracks or take longer than expected (which is inevitable).
12. Getting a good night’s sleep is critical for productivity.
Some people think that they can get by on less sleep, but the truth is that you really need at least 7 hours of sleep every night. A lack of sleep can make you feel sluggish, unfocused, and stressed out. You might find yourself struggling to concentrate or feeling irritable at work. If you have trouble falling asleep then it’s important to establish a bedtime routine and stick to it. It’s also crucial that you avoid caffeine in the afternoon and evening and avoid working late at night.
13. Make a To-do List
Making a to-do list is an excellent way to stay focused throughout the day. Take ten minutes out of each morning to sit down and write out a list of everything that you need to do that day. Be sure to prioritize your tasks and set aside time for breaks when necessary. When you take breaks throughout the day, it allows you to get up, move around and take your mind off work for a few minutes. This will help you stay refreshed and focused so that you can be more productive when you return to work.
14. Enjoy Your Commute
If you drive yourself to work, take advantage of this time behind the wheel by taking a different route and exploring new areas. If you listen to music in the car, try something new or seek out songs that help get you excited for what’s ahead during your day. If you take public transportation like buses or trains, use this time to catch up on reading or emails. Even if you’re exhausted in the morning and want to sleep in an extra 20 minutes, consider getting up early enough to give yourself some more time for your commute.
15. Establish Your Priorities
Keeping a to-do list is a great way to ensure you’re being productive. Make sure your tasks are SMART goals. This means that they’re specific, measurable, achievable, relevant and time-bound. For example, a task like “clean the office” might be difficult to measure. You know it when you see it, but it can be easy to leave it undone or think you’ve finished when you have more work to do. If you set a SMART goal like “vacuum the office floor,” it’s easier to hold yourself accountable and get the job done in an efficient manner.
16. Monitor Your Time
Keeping tabs on how long it takes you to complete a task can be a real eye-opener. Start your day by blocking off an hour for each major task on your list—such as answering emails, making phone calls, and attending meetings—then track how much time you spend on each one. You might find that some things take much longer than you think they will, or that others are taking up more time than they should be. Once you know where your time is going, it’s easier to see where you can cut back or adjust accordingly.
17. Silence your phone
Both the phone part and the texting part—while working. This can be hard when your phone is your main line of communication with clients and co-workers, but try turning it off while working on more focused tasks that require deep concentration. If silence isn’t an option, turn off all notifications (these are distracting even when they’re not interrupting your workflow) except for calls from certain numbers.
Keeping your phone on silent will help you avoid distractions during work hours (unless you have an emergency notification set up). The less frequently you check it, the better—and if possible, leave it in another room while you work. If you’re on a deadline and someone calls or texts, just let them know that you’re swamped with work right now but that if they could send an email or wait until after lunch when they’ll hear back from you? Also, turn off notifications on your computer—these are huge productivity killers! Try using an extension like StayFocusd that blocks certain sites while working.
18. Close Your Email
Email is a constant distraction and time-suck. You’re in the middle of working on a project, and an email pops up, causing you to stop what you’re doing and react to the email. Then, when you return to your project, it takes you 5 minutes to refocus and get back on track. Try closing your email program for 30 minutes—you won’t miss anything important, but during that time you’ll be able to focus on your task at hand.
19. Keep Communications Short
Emails should be written like text messages—short and sweet. When you write lengthy emails, it’s very easy for your message to get lost among all the other text in the email. If your message is important enough to send in an email, reserve it for bullet points and information that is actually important; don’t include filler text or “fluff.”
20. Ask for Help
You don’t have to know everything. There are most likely people who have done what you’re doing before, and they can give you some guidance. If you’re worried about asking for help, consider this: if you don’t ask for help, your work might be late or poorly done. Asking for help will allow you to do the best possible job, which is what your boss wants!
If you’re a manager, it’s important to delegate responsibilities to others on your team. This allows them to grow their skills and experience, while also freeing up your time so you can focus on the important things. Delegation has the added benefit of making your team feel like they are valued contributors, which will make them happier and more productive as well!